A Digital Signature is the equivalent of a physical signature in electronic format, as it establishes the identity of the sender of an electronic document in the Internet. Digital Signatures are used in India for online transactions such as Income Tax E-Filing, Company or LLP Incorporation, Filing Annual Return, E-Tenders, etc.
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Class 2 DSC: This is generally used for filing documents with Income Tax department, Registrar of Companies and VAT, etc.
Class 3 DSC: This is required for e-tendering, which is a procurement process that is conducted online.
DGFT - DSC: DGFT Digital Signature Certificate is required by Importer and Exporter and used at the department of Directorate General of Foreign Trade (DGFT).
A DGFT Digital Signature is issued to Organizations or individuals (any person from an EXIM Org. who is authorized to transact with DGFT on behalf of the Org) who have obtained a valid IEC (Importer Exporter Code) code. A DGFT Digital Signature can be used to apply for licenses electronically with the DGFT and digitally sign online license applications. In fact it is mandatory to have this DSC to able to communicate with DGFT online.
DGFT has extended attractive monetary incentives amounting to 50 % waiver on license fee for those Exporters and Importers using DGFT Digital Signature Certificates. Advantages of a DGFT Digital Signature include reduced paperwork, reduced costs, reduced turnaround time and convenience. Moreover logging into the DGFT Portal using a DGFT Digital signature is far more secure than using a ID and Password.
A digital signature is issued by a Certification Authority (CA) and is signed with the CA's private key.
A digital signature typically contains the: Owner's public key, the Owner's name, Expiration date of the public key, the Name of the issuer (the CA that issued the Digital ID), Serial number of the digital signature, and the digital signature of the issuer.
A Digital Signature Certificate (DSC) is normally valid for 1 or 2 years, after which renewal is required.
The DSC for DGFT is based on the IEC code of the company. The applications created by ROC, Income Tax Department, Railway does not recognize IEC code, so one cannot use their DSC of DGFT for other purpose like ROC filing, e-Procurement, e-Tendering but one can utilize the same for signing any legally valid document or sending email.
The IEC of a Proprietorship firm is based on PAN No. of the proprietor and as the IEC is in the name of the proprietor, so the firm name is considered as the branch code in case of Proprietorship. While in case of Limited, Private Limited and Partnership firms, the subsidiary firms or establishments with different name or address from that of the head office is considered as the branch code.
If the DSC for DGFT is in the name of director who has resigned / retired the certificate becomes void / invalid and in order to prevent any Misuse one has to revoke the same and re-apply for a new DSC in the name of an existing director.
In case of proprietorship firm, the proprietor himself is the authorized person. In case of Limited, Private Limited Company apart from the applicant whose name is mentioned in the application form, the other director or the person authorized by the board of directors is the authorized person. In case of Partnership Firm apart from the applicant whose name is mentioned in the application form, the other partner becomes the authorized person.
N-Exim is Class 3 Digital Certificate issued by (n) Code Solutions, a division of GNFC ltd for filling online license application with DGFT.
DSC can be utilized from any PC/ Laptops which has USB port and where drivers of e-token are properly installed.
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